How to extract files from MS PowerPoint presentation ?

Separately Extract and copy all Audio, Video, Document, Music and all other files from Microsoft PowerPoint 2010 presentation.

If you want to separately use files or objects from a Microsoft PowerPoint 2010 presentation, such as videos, photos, sounds or documents, you can extract them by converting the presentation to a “zipped” file folder.

#1 Show hidden files Extension

Before you do this procedure, make sure Windows Explorer is set so that it shows file names with file extensions.

To set Windows Explorer to show file names with file extensions, do the following steps: 

Step #1: In Windows Explorer, click Folder and Search Options.

Step #2: In Windows 7, this is under Organize. In Windows Vista and Windows XP, on the Tools menu, click Folder Options.

Step #3: On the View tab, under Files and Folders, clear the check box for Hide extensions for known file types.

Step #4: Click OK.

View hidden files and folders in Windows

View hidden files and folders in Windows

You can later change the file extension back and restore the presentation, but we recommend that you copy the presentation first and extract the objects that you want from the copy. This ensures your original presentation is preserved.

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#2 Convert File from .pptx to .Zip

To open a presentation as a folder, use Windows Explorer to navigate to the folder containing the presentation that you want, and then do the following:

Step #1: Click the presentation that you want, then right-click it and then click Rename.

Step #2: Change the file extension (.pptx) to .zip. Press ENTER to set the name, then click Yes in the Rename dialog box.

Step #3: Double-click the zipped file to open an Explorer window for the content files.

#3 Extract Files from .zip

Just using Windows Explorer you can extract files from the zip you can get all the files used in Presentation. The zipped file contains several folders, many of which contain information such as XML code or properties. Objects such as videos, sound files or documents are found in the ppt folder.

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#4 Restore Presentation

You can restore the original presentation – Repeat this procedure, changing the file extension from .zip to .pptx. Make sure that all the files are intact and nothing is deleted. If some part is missing restore is not possible or presentation will not be complete.

Note and Conclusion:

If you try to restore to PowerPoint presentation, then it might be completely successful if any of the files are missing. If you not worried about the file, then convert and extract the files. I would suggest to make additional copy of file if you need it in future.

We have also written an article on extracting files from MS Word file. If you have any tips for use, then feel free to submit tip via contact us page.

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